Job Description:

The Role

Welcome to our team of administrative support for the Fund and Brokerage Operations & Technology (FBOT) Business. You will provide sophisticated administrative support to several leaders of the FBOT organization. The role requires excellent communications skills and the ability to prioritize tasks as you serve as a focal point of a multifaceted, fast-paced organization collaborating closely with leaders, business partners and team members. As a key member of the leadership teams, you will influence the work of the team by assisting with key meetings, events, programs, and serving as a point of contact for our multi-skilled team. With our large network of executive assistants in FBOT as well as Fidelity Institutional (FI), working collaboratively is required to support each other, while executing on important tasks and projects for our leadership team.

The Expertise and Skills You Bring

• Polished executive assistant with professional maturity and attention to detail who can optimally work with all levels of associates, including senior management, some in remote locations

• Can exercise acute sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature

• You are flexible, collaborative, and willing to adapt to different work styles, preferences, and frequently changing priorities

• Proactive and forward looking, with a keen sense of ownership and involvement

• Highly organized, takes initiative, and finds opportunities to enhance our business/team culture

• Very strong Microsoft Office software skills (Word, Excel, PowerPoint, and Outlook)

• You are willing to learn and advance your skills

• Strong problem-solving and communication skills

• Professional and friendly demeanor and a minimum of 8 years previous corporate environment experience required

• You are an outstanding teammate who develops strong working relationships with colleagues across the company

• Bachelor's degree is strongly preferred, but not required

The Value You Deliver

• Handle and prioritize executive calendars across Fidelity

• Coordinate travel, prioritize expense reports, process invoices, purchase orders, sponsorships, and Goodwill payments

• Coordinate, assist with and attend all team meetings for senior leaders involving scheduling and inviting speakers, creating agendas and presentation materials

• Manage logistics and numerous details for prospect and client events

• Process Quarterly reports, pre-clear/disclose client gifts and business entertainment expenses (Compliance)

• Update various distribution lists and organizational charts

• Provide support in various administrative projects, assisting executives by taking ownership for complex details and implement independently

• Initiate resolution of sophisticated workstream inefficiencies

• Maintain confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and work-streams

The Team

This role is a vital part of the FI/FBOT Admin Team Model and the company’s success. Individuals serving on the administrative team are recognized and valued by their colleagues as key members of their group, department, or business unit in helping the Senior Leaders and their Team run efficiently every single day by providing primary coverage and having adequate backup support from members across the FI/FBOT Admin Team.

Please see below for the salary range for work locations in Colorado only:

Please see below for the salary range for work locations in New York City, Westchester County, NY and Jersey City, NJ only:

Please see below for the salary range for work locations in California only:

Please see below for the salary range for work locations in Washington only:

Certifications:

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients' money.

At Fidelity, you'll find endless opportunities to build a meaningful career that positively impacts peoples' lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees' Choice Award, we have been recognized by our employees as a Best Place to Work in 2023. And you don't need a finance background to succeed at Fidelity—we offer a range of opportunities for learning so you can build the career you've always imagined.

At Fidelity, our goal is for most people to work flexibly in a way that balances both personal and business needs with time onsite and offsite through what we’re calling “Dynamic Working”. Most associates will have a hybrid schedule with a requirement to work onsite at a Fidelity work location for at least one week, 5 consecutive days, every four weeks. These requirements are subject to change.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations @fmr.com, or by calling 800-835-5099, prompt 2, option 3.