ESSENTIAL FUNCTIONS:

• Attends court sessions; maintains official record of court proceedings; takes rough minutes; administers oaths to witnesses, interpreters, jurors, and others as required; reads information to jury; reads verdicts; and polls jurors as necessary. Prepares, assembles, processes, and/or maintains a variety of reports, logs, forms, and official documents generated from court proceedings such as minutes, abstracts, rulings, orders, criminal commitments, Judicial Council statistics/reports, and certified copies of court documents; uses appropriate legal terminology and format, ensures all necessary items/paperwork are included, submits for judge's signature, and/or copies, files, and distributes documents as appropriate.
• Enters a variety of data into computer systems and/or registers of actions as appropriate to record court proceedings/actions and to generate/update a variety of documents such as court calendars, minutes, minute orders, rulings, motions, pleas, verdicts, sentencing, warrants, recalls, charges, etc.
• Acts as a liaison between judge, attorneys, agencies, and the public; answers inquiries, provides information and interpretation of court policies and procedures, relays/obtains information as requested.
• Maintains assigned courtroom calendar; coordinates court scheduling with presiding department and various attorneys; sets and confirms dates as appropriate.
• Tracks cases submitted to the court; monitors filing dates and timelines; tracks, obtains, and assembles appropriate reports, files, and documents to ensure Judge has appropriate records at the appropriate time.
• Assists judge in the jury selection process and maintains jury records; orders jury panels, schedules jurors for examination, calls/releases jurors on call, tracks peremptory challenges and challenges for cause, maintains jury ladder, maintains attendance records, prepares and processes jury expense claims, and collects jury fees as appropriate; maintains liaison with jury commissioner.
• Maintains control of and acts as custodian of exhibits during trials/hearings; receives, marks, and tags exhibits with identification; maintains exhibit list; ensures proper security of exhibits; and releases/returns exhibits as appropriate.
• Reviews orders, filings, judgments, divorce decrees, and other documents for accuracy and conformance to orders/petitions; prepares and submits orders for Judge's signature or returns for corrections as appropriate. Prepares and issues legal documents and court records as directed by the Court such as warrants, attachments, bail forfeitures, recall notices, and various orders.
• Reviews, verifies, and calculates claims for payment for court appointed attorneys, investigators, doctors, and others; ensures accuracy, submits claims to judge for signature, and forwards for processing.
• Types a variety of forms, reports, correspondence, and other documents such as minutes, minute orders, rulings, and abstracts; copies, files, and distributes documents as appropriate.
• Provides a variety of support functions for assigned judge; checks on status of cases; obtains files, documents, information, materials, and supplies as needed or requested.
• Manages the logistical functioning and flow of courtroom activities to ensure the court runs in an efficient and professional manner; checks-in attorneys and litigants; verifies all parties are present in court for hearing; notifies jurors of time changes in trial schedules; provides information regarding case status to case coordinators, interested parties and other agencies; answers courtroom phones and responds to inquiries for information; maintains exhibits and subpoenaed material; requests interpreter services; requests special equipment when needed; notifies bailiff or courtroom assistants of any actions that may adversely affect courtroom security; transfers cases to other courts; may open and lock up courtrooms as needed.
• Prepares, controls and distributes copies of court calendars; schedules hearings and appearances according to legal and procedural time limits; reviews case information and ascertains whether cases are ready for hearing and trial; notifies court reporters when calendar is ready to be called; informs judicial officers of statutory time limits; schedules conferences in chambers with counsel and judicial officers.
• Acts as custodian of records and maintains the official court record; collects, file-stamps, processes and files various documents, orders and requests; records orders of the court by preparing minute orders; prepares and distributes stipulations, verdicts, dockets, motion orders, judgments, jail forms, custody paperwork and other reports and documents; checks documents for legal form, requirements and other court orders; takes affidavits and acknowledgments and enters abstracts of court proceeding in the Register of Actions; prepares, reviews, issues and distributes all forms and documents necessary for court orders to be carried out; enters, verifies, retrieves and updates case information from computerized case management systems regarding case rulings, dispositions, decisions and activities; conducts basic records searches; operates electronic recording equipment to tape record proceedings presided by judge pro tems; prepares files for judicial officer review; maintains integrity and confidentiality of files; issues and recalls bench warrants; compiles court-related statistical data and prepares records and reports regarding the work of the court.
• Acts as liaison to judicial officers, legal counsel, court staff, all interested parties and the public; answers procedural questions and resolves courtroom problems; contacts probation, pre-trial services, and other agencies regarding upcoming cases; requests applicable reports from various agencies; prepares referrals to court-ordered programs; refers individuals to various departments for legal assistance and other support services; notifies departments and agencies of judicial rulings.
• Controls access to judicial officer; advises on the status of daily calendars; attends to and assists judicial officers in chambers.
• Assists in the empanelment of juries; calls for jurors; orders jury panels; tracks and tallies peremptory challenges and excused jurors; records selection of jurors; pulls, prepares, edits and copies jury instructions; prepares deliberation folders for jurors; prepares jury verdict forms; prepares and reads verdicts for jury trials; polls juries and reconciles dispositions for each juror; maintains juror time records and computes jury fees; seals juror records in accordance with legal procedures.
• Identifies, tags, labels, logs, inventories, transports and stores exhibits to ensure proper security and chain of custody; delivers exhibits to juries; obtains signed receipts for exhibits that are withdrawn or released.
• Calculates, collects, records and reports bails, fees, fines and other monies received in court; issues bail forfeiture cards and deposit refund orders; processes attorney and expert witness forms for payment; prepares notices and amount due statements for court fees and fines.
• Maintains orderly appearance of courtroom and assigned work areas; maintains appropriate courtroom decorum at all times in accordance with Court standards.
• Maintains records regarding disposition of documents including lodged depositions, sealed documents, and other court exhibits.
• Monitors and reviews conditional dispositions and transferred cases to other districts and counties.