Project Coordinator - ( 2300022R )

Description

Join a team that has been partnering with our clients for more than 100 years to improve the quality of life around the world. When it comes to hydropower, dams, locks and navigation projects, we design with the next generation in mind. We operate with the strength of a $3B company paired with the agility of a specialized Power and Dams group, to deliver some of the most iconic and cutting-edge projects around the world. This proud legacy has fostered a culture of innovation and safety, leading our team to design the world’s most impactful power and dam projects—projects vital to both local and global communities.

Your Opportunity

We are currently looking to add a Project Coordinator to support our Energy group, San Diego, CA office location.

The successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy is critical to this position. This position will work within a matrix management environment, candidate must be able to take work from multiple sources, self-direct and prioritize accordingly, and communicate workload to direct manager.

Your Key Responsibilities

• Assist Project Managers with project set-ups, coordinating schedule and budget development and issuance to Project Accountants and Project Controls staff for internal set-up requirements.
• Assist Project Manager, as requested, with the set-up of templates for PM Framework documents such as Project Execution Plans, Change Order Logs, Risk Registers, Health and Safety Plans, etc. and assist with following up with responsible team members to drive these to completion.
• Assist Project Managers with monitoring project progress, developing tracking data, PM reports and other materials as needed.
• Run and review reports from financial and accounting data software (Oracle). Export data to excel to prepare various internal/external reports and analyze for issues or variances (familiarity with or the ability to learn Pivot tables is a must here).
• Responsible for adhering to electronic filing (on servers) of project documentation consistent with Stantec document management policy/protocol (Global Data Management) and the project’s contract (confidentiality, etc.)
• Review project contracts to pull pertinent project information for invoicing , insurance requirements and confidentiality, assist PM’s in ensuring all necessary documentation is saved to the project files and kept up to date.
• Assist Project Managers and Technical Leads with the subcontracting and subcontractor pre-qualification processes, making sure that all necessary documentation is signed, correct and in the project files.
• Provide subcontract management tracking support to Project Manager by creating and maintaining subcontract logs, assisting with change orders, and reviewing/coding invoices.
• Assist the Project Manager with the preparation of monthly progress reports for clients.
• Work in conjunction with the Project Accountant and Project Manager to complete the process for job set-up, budget maintenance, change order processing, invoicing and accounts receivable collections, payables per accounting and Stantec PM Framework requirements.
• Handle multiple tasks and projects concurrently, maintain accountability to understand and meet project deadlines (without having to be prompted or reminded), especially for recurring activities such as invoicing and monthly report preparation in support of Project Managers.
• Work with distributed teams in multiple locations in United States and Canada using company tools for teleconferencing, and videoconferencing. Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
• Prepare/coordinate project meetings and travel arrangements, as requested.
• Other project related support duties as assigned.
• In all cases the candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

Qualifications

Your Capabilities and Credentials

• Able to handle ambiguity and work independently to drive things to completion with minimal direction.
• Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
• Able to identify needed and missing information, reference information sources to get needed information independently; and ask for help or confirmation of conclusions from senior staff or peers.
• Ability to learn independently.
• Ability to work remotely and in an office environment, productively and efficiently in both.
• Basic understanding of GAAP and project financial reporting.
• Ownership of quality and accuracy of own work.
• Consistent drive to improve own knowledge and capabilities.
• Ability to view issues from multiple viewpoints in order to communicate with team members and resolve or avoid conflicts inherent in communication.
• Customer Service mentality when working with both internal and external people.
• Possess impeccable communication skills and superior organizational capabilities. Must be able to work both independently and as a team member with multi-national staff and teams. Ability to prioritize work and handle multiple tasks concurrently.
• Must possess intermediate to advanced skills in Microsoft Excel including understanding of pivot tables, data analysis functions, and use of formulas.
• Basic understanding of scheduling principles and software, or desire to learn.
• Possess intermediate skills in Microsoft Word (all word processing functions: formatting, styles, etc.).
• Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.
• Prefer intermediate skills in SharePoint (managing a site, utilizing the site to its fullest capabilities).

Education and Experience

2 to 3 years of experience in project support, preferably in engineering, design, or construction industry.

Bachelor’s degree in business or other applicable field preferred but not required. High school diploma required.

Prior experience with or understanding of project earned value management practices, including analysis of cost and schedule variances, development of bottoms-up estimates to complete, and analysis of estimates of completion to ensure successful management during all project stages.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #FeelingEnergized

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $28.17 Per Hour - $39.47 Per Hour (CA, CO locations only)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location : United States-California-San Diego

Organization : BC-2242 Energy-US West

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 11, 2023, 7:37:20 AM

Req ID: 2300022R

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans