Advertisement Closes

5/21/2023 (8:00 PM EDT)

req49866

Office Coordinator

Employment Type

EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

Probation and Parole
1407 W Jefferson Street, Suite 1000
Louisville, KY 40203 USA

Description

IIf you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Office Coordinator. This position is an office support position within the Division. This position is primarily operational in nature, with a span of control to include district and/or field offices within specific geographic areas and staff assigned to those areas. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.

Responsibilities include, but are not limited to, the following:

• Maintains district ledgers and Kentucky Offender Management System (KOMS) database of offenders.
• Ensures office has needed supplies and orders supplies as needed with supervisor approval.
• Assists supervisors with scheduling interviews for position vacancies within the district.
• Assists supervisors with maintaining documentation for accreditation.
• Answers incoming phone calls and greets visitors to the office.
• Assists with inventory control.
• Processes and disseminates incoming mail and ensures outgoing mail is processed daily.
• Maintains database of forms and ensures printed documents are available for offender and staff use.

Preferred Knowledge/Skills/Abilities:

• Ability to work independently and with limited supervision
• Strong written and oral communication skills
• Be familiar with Excel and Outlook
• Ability to multitask and be able to prioritize multiple assignments
• Ability to demonstrate a positive and helpful attitude to support the district and division as a whole
• Ability to adapt to the ever-changing needs of the Department and Division

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Griffin Brown at Griffin.Brown@ky.gov.

An Equal Opportunity Employer M/F/D