Full Job Description

The Human Resources /Safety Assistant provides administrative support to assist with the day-to-day operations of the human resources/safety and production department. The position carries out responsibilities in departmental development, employee relations, training and employee development, and company benefits, new hire orientation, safety meeting

Job Responsibilities:

• Provides administrative and office support to the Human Resources Manager and General Manager

• Compiles and updates employee records

• Responds to all employee requests regarding human resources issues

• Assists management in the recruiting, interview, and selection process

• Plans and conducts new employee orientation

• Coordinates pre-employment physical/drug-screening for new hires

• Keeps records of benefits plans participation and employee status changes (promotions, transfers, and terminations)

• Coordinates training to ensure that all employees are up to date with required training for their position

• Distributes bi-monthly paychecks to all employees, while ensuring each paycheck is accounted for on the check release form

• Processes documentation relating to personnel activities (staffing, training, grievances, performance evaluations, etc)

• Administers the Employee of the Month program: Records all nominations and coordinates a selection committee meeting each month. Orders the name plate for the Employee of the Month plaque displayed in the front office and picks up in a timely manner. Presents the award at the facility’s monthly communication meeting.

• Responds to all employee verification requests by forwarding the appropriate documentation to the payroll coordinator for review and completion

• Assists in payroll preparation by providing relevant data (absences, extended leaves, etc) and bi weekly time sheet processing

• Advises management in appropriate resolution of employee relation issues.

• Responds to inquiries regarding policies, procedures, and programs.

• Administers performance review program to ensure accuracy and effectiveness.

• Understands and administers company benefits such as life, health, dental, vision, and disability insurances

• Oversees all open enrollment activities/presentations; ensures that all employees review and understand the paperwork needed for benefit enrollment/changes

• Presents employee separation documentation, and conducts exit interviews to determine reasons behind separations.

• Fosters a positive attitude toward company goals.

Duties and Day-to-Day Responsibilities, but not limited to the following:

• Resolves employee issues on a day to day basis

• Tracks absenteeism in an organized manner

• Answers any HR related telephone calls
  
• Assists manager and other departments with special projects/appointments

Minimum Training, Education and Experience Requirements:

• Associate’s or Bachelor’s Degree or equivalent educational training; or three to five years related experience and/or training

Behavior Competencies:

To perform the job successfully, the individual must demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.

Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Office, laboratory, and manufacturing environment.

• Ability to manage a fast paced operation that can run 24/7 and that includes a dedicated group of quality minded professionals.

Must have excellent attendance, pass a background check and drug screen

Job Type: Full-time

Hours 7:30-5:00 pm daily, some overtime and weekends may be required

Pay: DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Overtime

Ability to commute- yes

Experience:

• Human resources: 3 years (Required)

Language:

• English (Required)

Work Location: In person