Summary: The Leadership Events Specialist reports to the Director of Leadership Events and provides high-level administrative and logistical support for ASTHO’s leadership events. This position works collaboratively with internal teams and external partners and vendors to ensure meeting needs and objectives are met in a timely manner and executed with optimal event experience for all participants and stakeholders.

Location: Remote

Anticipated salary: $63,000 Extended experience: up to $70,500 if experience exceeds expectations

Principal Functions:

• Serve as main logistical support for ASTHO’s leadership events, which includes managing registration, coordinating travel and logistics for event participants, responding to event inquiries, and preparing event materials
• Create and update event registration, including initial set up, pre and post event reports
• Monitor meetings mailbox, responding to inquiries and updating related applications
• Consult with project teams (or external clients) to understand and determine their meeting needs
• Travel to and provide on-site event support for ASTHO in-person/hybrid events
• Provide virtual meeting and logistical support: serve as host, monitor chat rooms, launch breakouts, and provide user support
• Schedule, organize, and participate in meetings, calls, and other gatherings
• Take accurate meeting notes and prepare summaries as appropriate
• Prepare, edit, and distribute documents and professional correspondences
• Reconcile event expenses in timely fashion
• Actively participate in team, department, unit, and all staff meetings
• Create and provide meeting reports to the Leadership Events Director on a regular basis
• Keep current on meeting format trends and changes to improve the quality of ASTHO’s meetings

Qualifications:

• Bachelor’s degree in a related field
• 3+ years of meeting or event planning experience
• Excellent written and oral communication skills are essential, as well as multitasking and troubleshooting
• Must possess a strong knowledge of excel and have experience working with databases and virtual event software and applications
• Strong organizational and time management skills necessary
• Experience supporting virtual events is required
• Ability to travel up to 30% is required
• Active Listening — Give full attention to what other people are saying, take time to understand the points being made and ask questions as appropriate
• Experience working for membership association and/or government officials is preferred

About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

Our Commitment to Diversity, Equity, and Inclusion: ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person’s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.

Mandatory Vaccination Policy: As a Public Health organization, ASTHO accepts the responsibility to follow CDC guidelines and advisories relating to the health of all. ASTHO has adopted a mandatory vaccination policy applicable, as permitted by law, to all ASTHO employees to safeguard the health of our employees from the hazard of COVID-19.