Job Description

JOB TITLE: ADMINISTRATIVE ASSISTANT – DEVELOPMENT DEPARTMENT

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for a Administrative Assistant for the Orlando Area Command, located in Orlando, FL.

POSITION SUMMARY: Relieves a department head or administrative level officer of administrative detail and administration operations, functions, and duties; assists with general Corps programming; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent; may serve as a lead worker to one or two clerical employees.

KNOWLEDGE, SKILLS & ABILITIES: Knowledge of general office practices and procedures.
Knowledge of effective and efficient recordkeeping practices and procedures. Knowledge of The Salvation Army mission and philosophy. Knowledge of the English language including proper grammar and punctuation. Knowledge of basic mathematics. Knowledge of accepted practices and techniques involved in budget and report preparation, recordkeeping, public relations, interpersonal relations, and business communications both oral and written. Knowledge of basic accounting or bookkeeping practices and procedures including ability to prepare spreadsheets. Ability to learn the broad scope of department operations and services in order to serve as an information resource and to aid in a timely and effective manner. Ability to work on multiple projects effectively and efficiently at the same time without becoming frustrated or disorganized. Ability to gather, compile, and assemble information into a final product for letters, records, reports, etc. Ability to plan, organize, and prioritize work in order to accomplish work in compliance with quality standards and deadlines. Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision. Ability to prepare spreadsheets and to maintain computer databases. Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner. Ability to build and maintain effective and professional relationships with employees at Territorial Headquarters and throughout the Southern Territory. Ability to maintain the confidential nature of the department. Ability to serve as a lead worker to clerical personnel including assigning and monitoring work for accuracy and completeness. Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to perform routine mathematical computations. Ability to transcribe dictation and type. Ability to key information into a computer. Ability to sort and file documents alphabetically and numerically. Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. Ability to work well under the pressure of deadlines. Ability to follow instructions and work independently with limited supervision. Ability to work on multiple projects effectively and efficiently at the same time without becoming frustrated or disorganized. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

EDUCATION AND EXPERIENCE: Two-year degree or equivalent college coursework, AND four years progressively responsible experience performing administrative work in a general office, OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS: Valid state driver’s license may be required.

PHYSICAL ABILITIES & WORKING CONDITIONS: Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to perform routine mathematical computations. Ability to transcribe dictation and type. Ability to key information into a computer. Ability to sort and file documents alphabetically and numerically. Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. Ability to work well under the pressure of deadlines. Ability to follow instructions and work independently with limited supervision. Ability to work on multiple projects effectively and efficiently at the same time without becoming frustrated or disorganized. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Additional Information

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, please select the “Apply Now” icon at the bottom of this posting.

Application Submittal Period: 05/03/2023 – 05/17/2023

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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