We are looking for a dedicated Full Time Accounts Payable Specialist to join our exceptional accounting team!

Bethesda Associates is a FAITH-BASED organization headquartered in North Colorado Springs.

Responsibilities: The Accounts Payable Specialist is responsible for ensuring timely payment of invoices and supporting the financial closing process. This position serves as the point person related to the A/P function for all Bethesda entities. This position manages the A/P process, which primarily consists of setting up and managing vendor records, handling the input of invoices with complex allocations via Excel interfaces, and coordinating the preparation and payment of approximately 1200 invoices per month. The Accounts Payable Specialist is also responsible for processes related to annual 1099 production and monthly/annual reporting. Maintains pleasant, service-oriented communication with vendors, co-workers and internal customers.

Benefits Include:

The Accounts Payable Specialist is responsible for ensuring timely payment of invoices and supporting the financial closing process. This position serves as the point person related to the A/P function for all Bethesda entities. This position manages the A/P process, which primarily consists of setting up and managing vendor records, handling the input of invoices with complex allocations via Excel interfaces, and coordinating the preparation and payment of approximately 1200 invoices per month. The Accounts Payable Specialist is also responsible for processes related to annual 1099 production and monthly/annual reporting. Maintains pleasant, service-oriented communication with vendors, co-workers and internal customers.

Benefits Include:

• Medical Insurance - HDHP or PPO (Full-time employees only)
• Vision/Dental/Life Insurance (Full-time employees only)
• Health Savings Account with Company Match (Full-time employees only)
• Flexible Spending Account
• Company matching 403(b) Plan
• Paid Vacation
• Personal, Sick and Holidays
• Paid Volunteer Program
• Total Care EAP (Employee Assistance Program)
• Fitness Reimbursement Program

• These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.
• Bethesda reserves the right to pay a wage/salary that is lower or higher than the above posted compensation range.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Pcard Administrator
• Ensures that invoices are paid timely, accurately and according to company policies and procedures
• Prepares complex invoices in Excel for upload interface in Multiview
• Serves as backup for AP data entry
• Monitors the VendorInfo@ba.org mailbox and creates new vendor records and updates addresses and other vendor information in Multiview for the entire organization
• Monitors the CorpBilling@ba.org mailbox and BSLCCorpbilling@ba.org, and moves invoices into the appropriate external document folders for the entire organization
• Monitors the PositivePay@ba.org mailbox and performs the Stop Payment/Reissue function for the entire organization
• Maintains Scheduled Payments, ensuring timely payment of same
• Serves as subject matter expert for A/P functions including issuance of 1099s and IRS electronic filing of 1099s
• Prepares check runs, coordinating all Companies weekly approved WF items
• Interfaces with all departments of Bethesda to troubleshoot issues, perform A/P research, and keep accounts payable running smoothly
• Serves as point of contact for key vendors regarding invoices and is required to troubleshoot associated issues
• Maintain Cash Receipts Log for incoming checks and cash
• Researches and reconciles vendor statements
• Transmits positive pay data files to banks to protect against forged checks
• Assists with fiscal yearend audit preparation as needed (Aged AP reports)
• Reviews and researches stale check reports
• Performs other accounting duties as assigned
• Assists in special projects

Managerial Breadth/Scope of Job

This position has no direct supervisory responsibilities. The Accounts Payable Specialists work is vital in helping ensure Bethesdas accounts payable cycle is accurate, timely and compliant with applicable municipal, state and federal requirements.

Knowledge/Skills/Abilities

• Maintains a personal relationship with Jesus Christ and conducts self in a professional manner; keeping a courteous, Christ-like attitude in all professional interactions with people within and outside of the organization.
• Represents Bethesda in a positive manner reflecting Christian values and conduct consistent with the Christian Community Policy.
• Positive, friendly customer service attitude
• Ability to work with confidential data/information and maintain the integrity of the information
• Ability to communicate clearly and concisely, both verbally and written
• Ability to learn new software programs in a timely manner
• Excellent computer skills including Microsoft Office and accounting software
• Flexible, organized, self-starter with ability to handle multiple tasks effectively
• Detail-oriented, diligent and positive under pressure

Education/Experience

• Education: 2 years college, bookkeeping or accounting coursework preferred
• Experience: 4 years experience in Accounts Payable and general accounting preferred

Working Environment/Physical Requirements

Extensive computer keyboarding. Occasionally must lift 15-25 pounds of files. Need flexibility to increase hours at times, especially in January.