JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Department of Applied Linguistics in the College of the Liberal Arts is seeking a positive, innovative, and detail-oriented Graduate Program Assistant (Administrative Support Assistant 3) who will be the primary point of contact for all graduate program matters. The Graduate Program Assistant will manage admissions, graduation certification, and other functions of the program, as well as provide faculty support in a busy, team-oriented office environment.
Duties of the Graduate Program Assistant include, but are not limited to:
Work collaboratively with graduate advisors, the graduate officer, and the department head to assess and serve the needs of graduate students
Coordinate the graduate admissions process through graduation for Ph.D. and MA students, including appointments (hiring) of Graduate Teaching or Research Assistants
Answer inquiries regarding both degree programs and admissions processes
Establish and maintain spreadsheets and databases to monitor progress of graduate students and track conference travel, as well as record acceptances of applicants
Review and confirm graduation requirements for students each semester
Manage and provide administrative support to the International Teaching Assistant Program Director
Coordinate course curriculum and scheduling (i.e., record all course and instructor information, finalize final exam schedules, collect course syllabi, serve as the department’s liaison to the Faculty Senate)
The Graduate Program Assistant will frequently use the following software, systems, and applications: Microsoft Office Suite (including Outlook, Word, and Excel), CollegeNet-25Live (scheduling platform), LionPATH (Penn State’s student information system), Penn State’s WorkLion (central resource for HR services and used to enter Graduate appointments in this position), and iTWO (used for data access, analysis, and distribution).
Education and Experience: This position typically requires a High School diploma or higher and two years of related experience, or an equivalent combination of education and experience. Applicants must also have experience with Microsoft Office Suite (including Word and Excel).
In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
Application Instructions: Please submit both a cover letter and resume as part of the application materials.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State Covid-19 Vaccination or Testing Requirements
Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.
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